Appvion, Inc.

  • Administrative Assistant C

    Location US-WI-Appleton
    Job ID
    2018-1807
  • Expected Results

    • Provide high level of administrative support for home department and others as necessary.
    • Coordinate and manage schedules, calendars, meetings and conferences to assist in managing daily/weekly schedules.
    • Manage workflow by completing tasks daily and ensuring that deadlines are met and work is completed correctly.

    Supporting Activities

    • Create required correspondence and reports – heavy PowerPoint creation and formatting.
    • Organize and prioritize internal/external communications (phone, correspondence, mail).
    • Organize travel and lodging reservations
    • Maintain ProCard, travel card and process expense reports.
    • Maintain and order office supplies.
    • Receive phone messages and channel information.
    • Maintain files – electronically and paper.
    • Arrange departmental meetings.
    • Provide back-up support to other administrative assistants and receptionist/service center when needed.
    • Manage multiple calendars.
    • Prepare and review expense reports for management approval.
    • Set up conference calls/webinars/book conference rooms.
    • Coordinate breakfast, lunch and dinners for customer visits.
    • Complete various ad-hoc projects.

    Required Prior Accomplishments - Experience - Skills

    • Excellent knowledge of administrative procedures and office techniques.
    • 5 to 10 years of relevant experience.
    • Proficient in Power Point, Word, Excel and Outlook and other various software as needed.
    • Prompt and courteous service, treating others with respect and performing duties with enthusiasm.
    • Ability to handle highly detailed information accurately.
    • Ability to maintain/protect confidential material.
    • Adapt in an ever changing environment.
    • High level of flexibility in work flow and demand.
    • Be proactive and take initiative.

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