Appvion Operations, Inc.

  • Contract Specialist

    Location US-WI-Appleton
    Job ID
    2018-1839
  • Expected Results

    • Negotiate contract terms, both in-person and through written communication, with multiple parties and draft contracts, evaluate bids, keeping Appvion’s best interests in forefront.
    • Build relationships with vendors and contractors serving as a liaison between Appvion and outside stakeholders, monitoring existing contracts for compliance with terms and conditions.
    • Responsible for writing and editing contracts between Appvion and outside stakeholders.
    • Expand and manage a company-wide contract database

    Supporting Activities

    • Negotiate, prepare and edit contracts for products and services; providing advice to internal customers on contract matters, balancing business needs with contract and business risk.
    • Evaluate existing agreements to ensure performance against contract specifications, and recommend appropriate remedial action as necessary including the need for amendments of existing contracts.
    • Research regulations to ensure contracts are updated and in compliance with laws.
    • Analyze and approve or reject internal and/or contractor requests for deviations from contract specifications and delivery schedules.
    • Handle any breach of contracts in a timely manner; arbitrate claims or complaints occurring in performance of contracts, assists with contract termination procedures.
    • Analyze price proposals, financial reports, and other data to determine reasonableness of prices; review and interpret contract provisions to achieve cost efficiencies and reductions where feasible.
    • Assess contractor service value and product/service reliability relative to cost; plan, organize, and coordinate acquisition alternatives, as appropriate.
    • Perform commonly used contracting methods and contract types related to pre-award, post-award and/or price/cost analysis functions to perform well-defined and precedent contract actions.
    • Create strong templates and processes for key contract areas where required and assist and/or provide input into the formulation, development, and/or revision of operating policies, procedures, and strategies for the organization, as appropriate; and provide training in contract practices and procedures.
    • Present factual information; prepare memoranda, minutes and reports; and draft contract provisions and supporting documents.
    • Candidate must be able to work independently as well as part of a team of contract professionals supporting proposal preparation and a portfolio of contracts and subcontracts.

    Required Prior Accomplishments - Experience - Skills

    • Bachelor’s Degree with an emphasis in contracts, or in Business, or Supply Chain Management or Juris Doctor or equivalent degree
    • A minimum of 5 years’ experience in a similar role; skilled in the negotiation and establishment of contractual arrangements for goods and services.
    • Certifications (CPCM / CCCM) from institutions such as National Contract Management Association (NCMA) preferred.
    • In-depth knowledge of contract language, contract documents and styles, legal specifications, and procurement regulations.
    • Outstanding interpersonal and communication skills both oral and written and the ability to work effectively with a wide range of constituencies in a diverse community; ability to resolve client complaints and concerns.
    • Ability to analyze and interpret financial data and prepare financial reports, statements and/or projections.
    • Ability to analyze and solve problems.
    • Ability to make administrative/procedural decisions and judgments.
    • Knowledge of costing and pricing methodology.
    • Knowledge of contractor compliance issues and procedures, as applicable to a public institution.
    • Ability to assess contract compliance and product/service quality.
    • Advanced proficiency with Microsoft Office applications (Word, Excel, PowerPoint, and Outlook) Contract management software.

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