Appvion Operations, Inc.

  • Administrative Assistant B

    Location US-WI-Appleton
    Job ID
    2018-1848
  • Expected Results

    • Coordinate and manage schedules, calendars, meetings and conferences to assist executive team in managing their daily/weekly schedules.
    • Responsible for handling confidential and sensitive material with extreme discretion while providing administrative support to the senior leadership team and other management staff within the organization.

    Supporting Activities

    • Assist leadership team by performing administrative duties.
    • Maintain ProCard and records/logs for department charge cards.  Process requisitions/purchase orders/invoices.
    • Maintain and order office supplies and operate office equipment.
    • Maintains files.
    • Screen, organize and prioritize internal/external communications (phone, correspondence, mail) and channels messages and/or prepares responses as appropriate.
    • Administrate corporate travel program.
      Organize complex travel and meeting arrangements.
    • Process expense reports.
    • Complete various ad-hoc projects.
    • Interface with senior management, internal/external customers, board of directors, government and community officials, which require considerable tact and diplomacy.
    • Provide back-up support to other admin assistants when needed.

    Required Prior Accomplishments - Experience - Skills

    • 3-5 years Administrative Assistant experience.
    • Proficiency in Power Point, Word, Excel and Outlook.
    • Ability to handle multiple concurrent activities and competing priorities.
    • Ability to handle highly sensitive and confidential information.
    • Analytical ability to collect and present a wide variety of information and to locate materials and information as requested.
    • Excellent written and verbal communications skills, numerical aptitude and strong administrative skills.
    • Creative problem solver, flexible and proactive.

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